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P.O. Box 59806, Renton WA 98058 |
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Board Members for the fiscal year 2008 - 2009.
Contact information for Student Activity Committees:
Guidelines for Student Activity Committees: The KR PTSA has set up the following procedures to ensure the non-profit activities are performed in a lawful manner. It is essential to keep ASB activities and PTSA activities separate. To be considered a KR PTSA activity, it must be conceived, organized, implemented, advertised, and monies collected by the PTSA. After planning a PTSA event, the recap form must be submitted to the Board Members for approval. Please remember that this is an estimate and a plan for the activity. With the number of fundraising activity done by the various committees, it is imperative that fundraising activities are coordinated with the Board so as not to duplicate types of fundraisers. Two officers of the PTSA must sign any contract with a fundraising company or for any services provided to your committee. Only PTSA members may collect monies. Students are honorary members, but caution must be taken not to collect during "instructional" time. An adult must be present. Membership forms Monies must be counted by two PTSA members and turned in to a Cashier in a timely fashion. Reimbursement forms MUST have receipts attached. Please fill out form, tape the receipts to the back of the form and turn in to the Treasurer. Directions for filling out the reimbursement form. If there are circumstances when a check must be cut immediately, please contact the Treasurer. The PTSA can advertise any upcoming event on the website. Draft a copy of the information to be posted and forward it to the webmaster. The more information, the better. The PTSA can also advertise in the Kentridge newsletter. Monthly deadline dates are listed on the calendar webpage. The KR PTSA has monthly Board meetings. Each activity committee is expected to have a representative present and to give a report of their current and up-coming activities. Beginning with our new
fiscal year (July 1, 2007) , our board voted on switching to Money Minder
accounting software.
If you have any
questions or would like a short tutorial, please contact Robin Blake at
425-584-7450 in the evening or send me an email to
krtreas@krptsa.com.
2007-2008 Treasurer Robin Blake, robinmichelle@hotmail.com 425.584.7450 Anyone KRPTSA pays needs to fill out a W-9 form www.irs.gov The Treasurer's responsibility is to provide an accurate and detailed accounting of the funds received and disbursed. Written financial reports are prepared on a monthly basis. The monthly financial statement will be posted to this website as soon as possible after the end of each month. The Treasurer does not make deposits for the PTSA; this is the responsibility of the Cashiers. The Cashier's responsibility is to accept funds for deposit into the bank account. Committee members are to complete a Deposit Form and have 2 PTSA members verify the funds. If checks are in the deposit, the committee is to provide the cashier with two adding machine tapes of the total. If the deposit contains coin, it is to be rolled whenever possible.
The Secretary's responsibility is to record the minutes at each of the Executive Board and at the General Meetings. The Secretary maintains the official meeting minutes book. Executive Board Meetings: General Meetings: Thursday, April 3: 7:00 In KR Library
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